Accounts Receivable Specialist

Posted: 09/13/2022
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Are you an independent, strong decision maker, who can be an invaluable member of the Sales team?
Do you want to carve out a great career for yourself at a company that offers a flexible schedule that was recently named one of Chicago’s Best and Brightest company to work for – for the 2nd year in a row?
Our employees love working here! Between the perks and benefits, a great culture, and competitive compensation package, we boast an extremely low turnover rate since the company launched in 1990!
Bluco Corporation, located in Naperville, is seeking a full-time Accounts Receivable Specialist who will work closely with our Sales team handling customer accounts, with a strong focus on exceptional service.

 
What you’ll be doing when you join our company:

 

Interacting with our Customers

 

  • You will oversee customer accounts – from creating new billing accounts to T&C changes and everything in between. You will serve as the point of contact for all customer account management matters
  • You will enter orders into the account system and send invoices to customers
  • You will set up new rental contracts and repeating monthly invoices
  • You will talk with the customers via phone and email regarding quote requests, orders, inventory and shipment status
  • You will manage return merchandise authorizations (RMA) for warranty claims, refurbishment services and equipment exchanges

 

Working with our various software programs

 

  • You will master Sage 100 ERP system for Sales Order, Inventory Management , Customer Maintenance, Invoice Data Entry and pick sheets
  • You will work with Monday.com to enter orders into a customized Shipping board

 

Working with our Sales and Warehouse teams

 

  • You will confirm inventory availability for new orders
  • You will identify and help resolve customer order and inventory replenishment issues with the Sales Manager
  • You will manage international orders, creating pro-forma invoices, border documentation and routing instructions 

 

Working with our various software programs

 

  • You will master Sage 100 ERP system for Sales Order, Inventory Management , Customer Maintenance, Invoice Data Entry and pick sheets
  • You will work with Monday.com to enter orders into a customized Shipping board
 
Working with our Sales and Warehouse teams

 

  • You will confirm inventory availability for new orders
  • You will identify and help resolve customer order and inventory replenishment issues with the Sales Manager
  • You will manage international orders, creating pro-forma invoices, border documentation and routing instructions

 

What we need from you to apply:

 

  • We need you to be able to multi-task as this is a fast-paced environment with a strong focus on customer service. You should be able to easily recall numerous “guidelines” for handling customers and respond quickly to both your team and customers
  • You should be comfortable using established business policies to make decisions
  • You should have previous experience interacting directly with customers and be comfortable interacting with them
  • You should have previous experience with order entry and invoicing
  • Do you have experience with inventory management? Not required, but it is preferred
  • Do you have Sage 100 experience? That would be great – but it is not a requirement
  • Do you have experience with international shipments? Not required but definitely a plus

 

What you will receive from us:

 

  • Competitive base salary, plus yearly bonuses and profit sharing
  • Generous benefits, including health care, dental, vision and a fully funded HSA
  • Unbelievable perks, including gym memberships, daycare cost stipends, free lunch program
  • Private office space plus a flexible work schedule

 

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      Are you legally eligible to work in the United States?*
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      Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, all offers of employment are subject to verification of each applicant’s identity and employment authorization, and it will be necessary for you to submit such documents as are required by law to verify your identification and employment authorization upon employment.

      Additionally, Bluco Corporation may procure or have prepared an investigative consumer and/or credit check. I hearby release Bluco Corporation from any and all liability for damages arising from furnishing the requested information.

      I understand that Bluco Corporation follows an “employment at will” policy, in that I or Bluco Corporation may terminate my employment at any time or for any reason consistent with applicable state or federal law. This “employment at will” policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing by the President of Bluco Corporation. I understand that this application is not a contract of employment, nor an offer of employment.

      I understand and agree that I may be required to take a full physical examination which may include tests for substance abuse as a condition of hiring or continued employment. I understand and agree that any offer of employment I may receive from Bluco Corporation is contingent upon my successful completion of Bluco Corporations total pre-employment screening process, including Bluco Corporation receiving references that it considers satisfactory, and my satisfactory completion of any post-offer, pre- employment medical examination that Bluco Corporation my require.

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      I understand this application will be active for a period of 6 months; after that time, if I wish to be considered for employment, I must submit a new application. I understand that Bluco Corporation will thoroughly investigate my work and personal history and verify all data given on this application, on related papers and in interviews. I authorize all individuals, schools, and firms named therein, except my current employer if so noted, to provide any information requested about me, and I release them from all liability for damages in providing such information.

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